West Hartford Police Records Services

The West Hartford Police Department serves a vibrant community in Hartford County, Connecticut. The Records Division maintains all police records for incidents, accidents, and public safety matters in the town. These West Hartford Police Records help residents, legal professionals, and insurance companies access facts they need. The department operates from a modern facility on Raymond Road. Seven staff members work in the Records Division. They handle thousands of requests each year. The process is clear and staff are ready to help.

West Hartford Police Records Division Location

The Records Division is the central place for all West Hartford Police Records. It sits at the main police building on Raymond Road. The staff of seven people manage many duties. They process payroll and keep personnel files. They maintain case records for all incidents. The Evidence Room is also under their care.

The Records Supervisor oversees the Evidence Room. This is a key role in the department. Staff keep careful track of all items. They follow strict rules for storage and release. The Records Division team works hard to serve the public. They answer questions by phone or email. They help people find the records they need.

How to Request West Hartford Police Records

You have many ways to get West Hartford Police Records. The Records Division accepts requests by email, mail, phone, fax, or in person. Each method works well. Choose the one that fits your needs best.

Email is a fast way to request West Hartford Police Records. Send your request to PDRecords@westhartfordct.gov. Include your name and contact details. Give the date and location of the incident. Add the report number if you have it. Staff will reply with next steps.

Mail requests go to the same address. Write a letter with all the key facts. Send it to West Hartford Police Records Division, 103 Raymond Road, West Hartford, CT 06107. Include your return address. Staff will process your request and mail copies back.

In-person visits let you get records the same day. Come to 103 Raymond Road during business hours. Bring a valid photo ID. Be ready to pay for copies. The staff can help you in person. This is the best choice if you need records fast.

Phone requests are also welcome. Call the Records Division at 860-570-8800. Staff can check if your report is ready. They can explain the process. They can tell you the total cost before you visit. Fax requests go to 860-570-8899.

West Hartford Police Records for Accidents

Accident reports are a common type of West Hartford Police Records. These reports document vehicle crashes in town. They show who was involved and what happened. They list any injuries and damage. Insurance companies need these reports. Drivers need them for claims.

You can get accident reports in two ways. The first is through the Records Division. Use any of the methods described above. The cost is $0.50 per page. Add $1.00 if you want the report mailed to you.

The second way is online. Accident reports are also at buycrash.com. This website works with police across the country. You can search for West Hartford accidents there. You will need some basic facts. These include the date and location. You may need names of those involved.

Accident reports take time to process. Officers must write the report first. Supervisors review it for accuracy. Then it goes to the Records Division. Call ahead to check if your report is ready. This saves you a trip if the report is not yet filed.

Fingerprinting Services at West Hartford Police Records

The Records Division offers fingerprinting services. This is by appointment only. You cannot walk in for this service. You must call ahead to book a time.

Call 860-570-8800 to make an appointment. The staff will find a time that works. Fingerprinting has a set fee. Residents of West Hartford pay $10.00 per card. Non-residents pay $20.00 per card. Bring payment with you to the appointment.

There is one key rule about fingerprinting. The department cannot do fingerprints for citizenship or naturalization. These require prints from the INS. The West Hartford Police Records Division cannot provide them. You must go to the proper federal office for that need.

The department also offers pre-enrollment. This is for criminal history checks. Visit ct.flexcheck.us.idemia.io to start. This online tool helps speed up the process. It lets you enter data before your visit.

Note: Fingerprint appointments fill up fast. Call early to get your preferred time.

Criminal Record Checks from West Hartford Police Records

The Records Division can run criminal record checks. These checks only cover the Town of West Hartford. They do not cover other towns or the whole state. This is a local check only.

The fee for a criminal record check is $5.00. This is in addition to any copy fees. The check will show if a person has a record in West Hartford. It will not show records from other places. For a full state check, you need to contact the state police.

To request a check, contact the Records Division. Use the same methods as for other records. Provide the full name and date of birth. Staff will search their files. They will give you a report of what they find.

West Hartford Police Records FOIA Requests

The Freedom of Information Act lets you request public records. West Hartford Police Records are subject to FOIA rules. Some records are public. Others have limits. The Records Division follows state laws on what they can release.

You can file a FOIA request in three ways. Mail your request to the Records Division. Email it to PDRecords@westhartfordct.gov. Or drop it off in person. Address all requests to the Records Supervisor. This ensures the right person gets your request.

Not all records are open to the public. Active cases may be sealed. Juvenile records have special rules. Some details are redacted to protect privacy. The Records Supervisor reviews each request. They will tell you what can be released. They will explain any limits.

The state has time limits for FOIA responses. Staff work to meet these deadlines. Complex requests may take longer. Simple requests move faster. Contact the Records Division if you have questions about your FOIA request.

Permits Available Through West Hartford Police Records

The Records Division handles some permits. The main one is the soliciting permit. This lets people go door to door for sales or charity. The permit costs $5.00 per year. You must apply through the police department.

To get a permit, contact the Records Division. They will give you the forms. You may need to pass a check. The process ensures only proper persons get permits. This protects residents from scams. It helps keep the community safe.

Permits must be renewed each year. The fee is due at renewal. Keep your permit with you when working. Police may ask to see it. Failure to have a permit can result in fines. The Records Division can answer questions about permit rules.

West Hartford Police Records Processing Times

Records are not ready right away. Reports go through a review process first. This takes time. The length varies by type of record. Simple reports may be ready in days. Complex cases take longer.

Accident reports often process faster. They are needed for insurance claims. The Records Division works to make them available quickly. Still, you should wait a few days before you request one. Call 860-570-8800 to check if your report is ready.

Incident reports need more time. Officers write them. Supervisors review them. Then they go to the Records Division. Each step adds time. Mail requests take even longer. The mail must travel both ways. Plan ahead if you need records by a certain date.

The Records Division staff can give you time frames. Call them with your specific case. They will tell you what to expect. This helps you plan. It avoids wasted trips or calls.

Hartford County Police Records

West Hartford is in Hartford County. It is one of many towns in the county. Each town has its own police department. Each keeps its own records. For records from other towns in Hartford County, contact those departments directly.

View Hartford County Records